Confirmed by the director of the National Library of Finland on 14.06.2019

General instructions

The mission of the National Library of Finland is to support research, teaching and learning. The National Library is open to all. Instructions for using the Library and handling its resources are provided in the facilities of the Library and on its website. Separate rules have been confirmed for the Library’s Special Reading Room.

Library facilities

 

  • The facilities of the National Library are open to the public.
  • Large bags and outdoor clothing must be left in the designated area.
  • Eating and drinking are permitted only in the Library café.
  • Photographing the library material and bringing your own laptop to the premises are permitted if they are not harmful to the other users or resources of the National Library.
  • Mobile phones must be set to silent mode. Customers cannot talk on their mobile phones in reading rooms, reader seats or in their close proximity.
  • Customer workstations and the library terminals are intended primarily for research work, and their use for other purposes can be restricted or prevented.
  • The National Library cannot be held accountable for belongings left in the facilities.

Photography and filming in library facilities

 

  • The National Library’s buildings and customer facilities can be freely photographed or filmed, as long as this does not hinder the Library’s operations, endanger its collections or inconvenience its customers or staff.
  • However, photographing or filming the facilities is not permitted in the North Hall, South Hall or the Special Reading Room, all of which are designated as quiet researcher spaces. The second balcony of the Cupola Hall is not open to the public, and access is limited to special cases and requires the presence of a member of staff.
  • If the intention is to produce a more extensive or longer-term shoot for a magazine, or to film a television programme, etc., always contact the National Library’s communications department, kk-viestinta@helsinki.fi.
  • The National Library requires that the Library be always mentioned when using photos or video of its buildings or facilities. This should also be the case when the buildings or facilities are used as background or depicted as something other than the location of the National Library’s operations.

Library cards and customer duties

 

  • Customers who wish to borrow resources must have a National Library card. Such cards are available to people aged 15 or over who have a Finnish personal identity code and a street address in Finland.
  • Exchange students and visiting researchers of the University of Helsinki can also be issued a National Library card with borrowing rights regardless of the above conditions. Other non-Finnish customers who do not meet the above conditions can consult items in reading rooms.
  • Customers who receive a library card agree to follow the rules of the National Library. Grounds for collecting and processing personal data are listed in the data protection policy (https://kansalliskirjasto.finna.fi/Content/about?lng=fi#asiakasrekisteri).
  • Customers are entitled under the Data Protection Act (1050/2018) to view their personal data stored in the National Library customer register.
  • Library cards are personal and cannot be transferred to others. Customers must prove their identity on request.  
  • Items borrowed from the National Library must be returned by the due date specified for each item. If an overdue item is not returned despite requests, the user will be suspended from further borrowing until the item is returned or payment for a replacement is made.
  • Unreturned items and unpaid charges will be pursued through a debt collection agency and, if necessary, legal proceedings.
  • Customers are liable to reimburse the National Library for any damage caused to its material.
  • Items on loan cannot be taken outside Finland or transferred to others.

Interlibrary loans

 

Items available to National Library customers can be requested through other libraries via the interlibrary loan service. Microfilm copies can also be borrowed if the material is unavailable at other Finnish libraries.

Moreover, libraries can request other copies if permitted by legislation, any agreements and the condition of the relevant resources.

The National Library can request loans and copies from other Finnish and international libraries on behalf of its customers. Separate fees are payable according to the current price list for services.

Reading room service

 

The National Collection is an archive collection maintained by law (Act on Collecting and Preserving Cultural Materials 1433/2007) to preserve the Finnish published heritage for coming generations. Consequently, the collection resources can be used only in the Special Reading Room and primarily for research purposes. Finnish resources should primarily be borrowed from other collections or libraries. If the National Library digitises or microfilms material, such surrogate copies can be consulted, but the original items will only be made available for justified research purposes.

Similarly, the historical and archive collections of the National Library (i.e., pre-1900 material in the general collection and pre-1950 material in the Slavonic Library as well as the special and manuscript collections) can be consulted only in the reading rooms.

The National Library may restrict the number of items available at a time for use in the reading rooms. Library resources must be handled with care because of their unique value. Instructions for handling material are available in the reading rooms.

The material in the Finnish National Sound Archive can be used in the National Library’s listening room. Recordings can be digitised for customers on request and delivered as either physical copies or files on workstations. Copies of recordings cannot be provided for customers to own.

The material in the reference collection can be consulted only in the National Library facilities.

Restrictions on using the collections

 

As a rule, the collections of the National Library can be freely used by all. However, some exceptions apply.

  • The use of private archive material is based on the assignment agreement of each archive. Information about the right to use such material can be obtained from National Library staff.
  • The Act on Collecting and Preserving Cultural Material stipulates that electronic legal deposit material can be consulted only on designated workstations (Copyright Act 404/1961). No digital copies can be made of electronic resources.
  • Resources that the National Library has digitised and that are protected by copyright can be used only on legal deposit workstations. No digital copies can be made of them.
  • Under the Act on the Openness of Government Activities (621/1999, section 24), the right to use confidential material can be requested from the director of the National Library. The permission can only be granted under the criteria provided by law for research use.
  • The National Library may restrict the use of material that is valuable, rare or in poor condition.  

Copies of library resources

 

Customers can make copies of material available for borrowing or included in the reference collection. The self-service copying of items in the National Collection or historical, special and archive collections is forbidden to ensure the preservation of such items. As a rule, customers can take photographs of items with their digital camera. They can also request digital copies of copyrighted material, but must first seek the permission of the copyright holder for copying the material and publishing the copy.

Use of licensed electronic material

 

When using material licensed for use by the University of Helsinki, customers agree to follow the terms of use of such material. The commercial use of the material or its parts is forbidden. The material can usually be browsed and used for information searches, and a reasonable amount may be printed and saved. The systematic distribution of material, its modification or its harvesting with software are forbidden.

Restriction of user rights

 

The National Library may ask a customer whose behaviour is disruptive to leave the premises. Violations of the National Library’s rules or disruptive behaviour may lead to temporary suspension of the customer’s National Library user rights. The suspension decision can be appealed with the rector within 14 days of receiving the decision.